Valley Etching, Engraving & Design, Inc.
dba: FDC Grafixx
Quality Clauses / Requirements - Rev 06/09/08
The supplier shall notify and obtain approval from
Valley Etching, Engraving & Design, Inc., dba: FDC Grafixx (FDC) for
changes in design, manufacturing or assembly processes or source of supply of
their products,whenever such changes affect FDC orders.
FDC
Inspection:
FDC, FDC
customer, and/or their authorized inspection agency, and/or applicable
regulatory agencies, shall have the right to send representatives to the
seller’s facilities and/or those facilities the seller subcontracts to, for
surveillance and periodic surveys and to participate in inspection and test to
determine compliance with the requirements of the contract. Access shall be given to all applicable
records.
Without
additional charges, the seller and/or their subcontractor shall make his
facilities available for these activities and provide all reasonable support
for the safety and convenience of these representatives during their stay at the
seller’s and/or their subcontractor’s plants and facilities.
Seller shall
presume that all drawings, specifications and other technical data or goods
provided by buyer to seller contain information subject to export control laws, whether or not specifically
identified or marked as such by buyer.
Seller shall not disclose (oral, visual, written or otherwise) or
provide such drawings, specifications and other technical data or goods to any
foreign person (including but not limited to seller’s employees, seller’s
subcontractor’s, etc) or foreign firm or institution, without first obtaining
prior authorization from the United States Department of State, and notifying
buyer in advance of its intentions to do so.
A “Foreign firm or institution” means those organized or existing under
the laws of a country other than the United States, its territories, or
possessions. The term includes any
agency or instrumentality of a foreign government, and firms, institutions or business
organizations that are owned or substantially controlled by foreign
governments, firms, institutions or individuals. A “Foreign person” does not include United States citizens and
corporations and permanent resident aliens of the United States. Seller shall include this clause in all its
purchase contracts and solicitations.
Physical and
Chemical Test Reports Identified to Specific Lots -
When the
applicable specifications establish requirements for chemical and/or physical
properties, Seller shall include with the packing sheet, for each lot in each
shipment test reports or copies thereof which provide quantitative evidence
that the materials shipped possess the chemical and/or physical properties
required by the applicable specifications.
Reports must provide manufacturer’s name, specification number and
revision date or change letter and must be identified to or correlated with
specific lots.
Quality
System Requirements-applicable to all procurements
Suppliers will
implement and maintain a quality management system compliant with the
applicable Quality System Standard or Specification indicated below or as
appropriate for the type of product being delivered to FDC.
Quality System Level Applicable Quality System Standard Supplier Description
Level 1 ISO 9001, AS/EN9100 Mfr
with Design Authority
Level 2 ISO 9001 Mfr
(Build-to-Print)
Value
Added Distributor
Level 3 ISO 9001, AS9120 Pass-thru Distributor
Level 4 ISO 9001, ISO 10012-1, ANSI-Z540-1 Processor/Services
Level 5 Per applicable statement of work Commercial Items
Level 6 Purchase order Terms & Conditions Tooling
The supplier
shall maintain Quality records in accordance with applicable Quality System
standards (i.e. ISO 9001,AS/EN9100).
The records shall be retained for a period of not less than ten (10)
years from completion of purchase order.
Records must be made available to customer and regulatory agencies when
requested. Records shall include, but
not be limited to:
·
Records to
indicate control of Special Tooling and Special Test Equipment
The supplier is
to flow down to sub-tier suppliers the applicable requirements in the purchase
order,
including key
characteristics where required.
The suppliers
system for control of nonconforming material shall provide for timely reporting
of nonconformities that may affect already delivered product, including any continuing
airworthiness actions. Notification to
FDC buyer shall include clear description of the discrepancy, which includes as
necessary; parts affected, customer and/or supplier part numbers, quantities
and date(s) delivered.
Corrective and Preventive Action -
The supplier shall respond to all requests for corrective action on or before
the requested response due date. The
response must be submitted on the supplier’s letterhead, unless otherwise
directed to complete the FDC’s Supplier Corrective Action Request . Supplier shall provide information related
to immediate action taken, (check of stock, work in process), root cause, root
cause corrective action, preventive action taken and date of implementation. The supplier is accountable for effectiveness
of corrective and preventive actions taken.
Corrective Action Response
Extensions – FDC may grant the supplier an extension for their corrective
action response on a case-by-case basis.
Suppliers may formally request a time extension at least forty-eight
(48) hours prior to the assigned corrective action response due date. Request must be in writing with adequate
justification documenting the status of the investigation, revised corrective
action completion dates and a listing of previous actions taken toward
implementation of effective preventive action, as applicable.
Each packing
slip, certification and test report (when required by specification) must be
marked with the ordered part number, purchase order number, revision,
lot/batch numbers and serial numbers (if applicable). Failure to comply may result in the rejection of the material.
The seller shall
provide and maintain inspection requirements acceptable to FDC covering the
materials/services ordered herein and shall tender to FDC for acceptance, only
material that has been inspected in accordance with
said inspection
requirements and has been found to be in accordance with purchase order
requirements.
Certificate
of Conformance
With
each shipment of items covered by this purchase order, supplier shall submit a
Certificate of Conformance, signed by a responsible representative, that
constitutes a representation by the
Supplier that:
1) Materials used are those specified by the
buyer and the items delivered were produced from materials for which the
supplier has, on file, reports of chemical or physical analysis and any other
required evidence of conformance of such items to applicable specifications.
2) Processes used in the fabrication of
items delivered are in compliance with applicable specifications forming a part
of this order.
3) The items, as delivered, comply with all
specifications and other requirements of this order. In case of drop shipment,
a copy of the above certificate shall be submitted directly to the buyer at
time of shipment.
As required by
the Occupational Safety and Health Administration (OSHA), the chemical
supplier is to
send FDC a
Material Safety Data Sheet (MSDS) for each initial chemical supplied
under this purchase order, and any subsequent chemical supplied hereunder,
wherein the chemical supplier has made corrections, deletions, or alterations
of any kind to the MSDS.
MSDS sheet to be
supplied with material.
Provide original
manufacturing/cure date, lot numbers(s), expiration date or length of shelf
life (if indefinite, so state). In
addition, forward any special storage/handling instructions. Supplier is responsible to determine if
acceptance test report submittal is required in accordance with applicable
material specification.
The supplier
shall physically identify the shelf life expiration date on the deliverable
product or the unit packaging according to the applicable standard.
First Article Inspection (FAI)
shall be performed per the requirements of AS9102, “Aerospace First Article
Inspection Requirement” as per the revision level established at time of
purchase order issuance. First Article
Inspection (FAI) shall be performed prior to product acceptance
and shipment to FDC.
A copy of the First Article Inspection Report shall be submitted to FDC as part of the shipping documentation.
If the supplier already has FAI documentation on file for the same configuration of product noted in the purchase order and is still compliant with AS9102 paragraph 5.3 requirements, a new FAI is not required.
FAI Forms are contained in the Appendix of AS9102. Forms other than those contained in the Appendix may be used, however they must contain all “Required” and “Conditionally Required” information and have the same field reference numbers.
Suppliers may obtain copies of the AS9102 forms from http://www.sae.org.
The FAI shall be
retained as a Quality Record for a minimum of ten years from completion of the
last purchase order for that part number with the same revision level.
Revision Level
When physically
possible, the supplier shall mark the engineering revision of the materials
adjacent to the part number in accordance with MIL-STD-130. The revision is
defined as the revision of the drawing or the latest engineering change, which
ever is higher. If the drawing is a “No
Change”, the letters “N/C” shall be used.
Failure to mark the engineering revision will result in rejection of the
materials.
Prepare for
delivery in accordance with best commercial practice for domestic shipment
which shall be sufficiently sturdy to ensure safe delivery from the point if
origin to the destination specified herein.